Minamirinkan Southwest Neighborhood Association Regulations
Chapter 1 General Provisions (Name and Office)
Article 1 The Society is called the Minamirinkan Southwest Residents'Association, and its office is located in the Minamirinkan Southwest Residents' Association, 6-6-4 Minamirinkan, Yamato City.
(Purpose)
Article 2 Based on the spirit of democracy, the Society shall endeavor to improve the living environment and maintain the safety of its members, and contribute to the development and cultural improvement of the area through mutual friendship and welfare activities of the members. With the goal.
(Area and division)
Article 3 The area of the Society shall be the scope of the attached drawings.
2 The area of the Society will be divided into districts, and groups will be placed under the districts.
(Organization and business)
Article 4 The Society shall establish a subcommittee and carry out various projects in order to achieve the purpose of Article 2.
Chapter 2 Members (Members)
Article 5 Members of the Society shall be individuals who have an address within the area specified in Article 3.
(2) Individuals who do not fall under the preceding paragraph or corporations and groups that support the business of the Society may become supporting members.
(Members' rights and obligations)
Article 6 Members have equal rights under the Covenant, and members must pay the membership fee specified separately at the General Assembly of Representatives (hereinafter referred to as the "General Assembly").
(Enrollment)
Article 7 Individuals who have an address in the area specified in Article 3 and intend to join the Society shall notify the President.
(2) The Society shall not refuse the notification of membership set forth in the preceding paragraph without a justifiable reason.
(Withdrawal, etc.)
Article 8 If a member falls under any of the following items, he / she shall be deemed to have withdrawn.
(1) When you no longer have an address in the area specified in Article 3 (2) When you notify the chairman that you will withdraw from the membership 2 When a member dies or is declared missing, you will lose your qualification.
Chapter 3 Officers, etc. (Composition of Officers, etc.)
Article 9 The Society has the following officers.
(1) Chairman 1 person (2) Vice-chairman 4 people (3) Accounting 2 people (4) District manager 1 person in each district (5) Department manager 1 person in each department (6) Auditor 2 people 2 The following members can be assigned to the Society.
① Deputy district director
② Deputy director
③ Officer selection committee
④ Representative (election of officers, etc.)
Article 10 The chairman, vice chairman, treasurer, and auditors shall obtain the approval of the general meeting on the recommendation of the officer selection committee, which is composed of officer selection committee members.
2 The auditor, the chairman, the vice chairman, and the treasurer cannot serve as each other.
3 The district mayor solicits candidates from the representatives of the district, appoints them at each district leaders' meeting, and obtains the approval of the general meeting. However, replacement / replenishment during the re-election period will be reported to the members with the approval of the chairman at the recommendation of the group leaders' association.
4 The deputy district director shall be appointed by the district director and reported to the members with the approval of the president.
5 The director is appointed by the chairman from the representative and approved by the general meeting. However, replacement / replenishment during the re-election period will be reported to the members with the approval of the chairman.
6 The deputy director is appointed by the director and reported to the members with the approval of the chairman.
7 Officer selection committee members are selected by the recommendation of each district leaders' association. One member of the committee shall be the district director. All members except the chairman and auditors can be elected as officer selection committee members.
8 One representative is elected from the household.
(Duties of officers, etc.)
Article 11 The chairman shall represent the Society, supervise its operation, and be in charge of the Society.
2. The vice-chairman assists the chairman and takes over the duties of the chairman in the event of an accident.
3 Accounting is in charge of income and expenditure, accounting, and accounting affairs of the Society, and reports to the board of directors and auditors as necessary.
4 The district chief represents each district and supervises the group (group leader) in the district in charge.
5 The deputy district chief assists the district chief and takes over the duties of the district chief in the event of an accident.
6 The department manager is the person in charge of the department in charge and represents the department, deliberates on business planning, planning, and other matters necessary for the operation of the department, and promotes the business.
7. The deputy general manager assists the general manager, and if the general manager has an accident, he will take over the duties.
8. Auditors audit accounting / accounting and business conditions at least twice a year, state their opinions, and report to the general meeting.
9 Officer selection committee members hold a committee for the purpose of selecting officers. The deputy chairperson and secretary will be elected by mutual election of the members and will be made known to the members.
10 Representatives attend the General Assembly of Representatives.
(Term of office of officers, etc.)
Article 12 The term of office of officers of the Society shall be determined as follows.
(1) The term of office of officers shall be one term and two years. However, it does not prevent reappointment.
(2) The term of office of officers appointed by vacancy shall be the remaining term of their predecessors.
(3) The term of office of officers shall be the total year for the same position, and shall be limited to 3 terms and 6 years. However, if elected or appointed during the term of office, it will be the first term from the next re-election period. If you retire after 3 terms and 6 years, you can re-enter the position as the 1st term according to Article 10, paragraphs 1 and 3 and 5 after a period of 3 years.
(2) Officers must perform their duties even after their resignation or expiration of their term of office, until their successors take office.
3. The term of office of the deputy district director, deputy director, and officer selection committee shall be one term and two years. However, it does not prevent reappointment.
4 The term of office of a representative shall be one year. However, it does not prevent reappointment.
(Dismissal of officers)
Article 13 If an officer violates the rules or acts to defile the officer's body, the board of directors may resolve and dismiss him. The successor will be replaced by a deputy post until the next general meeting.
(Adviser, advisor)
Article 14 Advisors and counselors may be assigned to the Society.
Chapter 4 Meeting (Meeting and Activities of the Department)
Article 15 The affairs and activities of the department of the Society shall be determined separately.
(Member)
Article 16 Members are applied by the group leader and other members.
(Selection of group leader / deputy group leader, term of office)
Article 17 The regular and deputy leaders shall be a rotating system of members, and the term of office shall be one year each.
2 The number of households per group shall be approximately 10.
(Duties of group leader / deputy group leader)
Article 18 In addition to attending the group leaders'meeting and participating in the management of the group, the group leader is in charge of matters related to the written dissemination of members, membership fees, collection of donations, and member transfer reports. For details, refer to the "Guide for Team Leader Work", which is specified separately.
If the deputy leader has an accident, he will act on his behalf. (Full-time employee)
Article 19 The Society may have a full-time employee.
2 The hiring and employment conditions for full-time employees will be deliberated and decided by the board of directors. Full-time employees engage in duties under the direction of the general affairs department manager.
Chapter 5 Meeting (Type of Meeting)
Article 20 The meetings of the Society shall be the general meeting, the board of directors, the district leaders'meeting, the subcommittees and the group leaders' meeting.
(Meeting structure)
Article 21 The general meeting shall consist of representatives.
2 The board of directors shall consist of officers excluding auditors.
3 The district mayors' association shall consist of each district mayor and deputy mayor.
4 Subcommittees consist of each member.
5 The group leaders' association shall consist of each group leader.
Chapter 6 General Assembly (Functions of General Assembly)
Article 22 The General Assembly shall be the highest decision-making body of the Society, and the following matters shall be deliberated and decided.
① Annual business report and business plan (operation policy)
②Financial statements and budget ③Election of officers ④Regarding the rules ⑤Other important matters necessary for the operation of the association (holding of the general meeting)
Article 23 The ordinary general meeting shall be held once a year and shall be held within three months after the end of each fiscal year.
2 The extraordinary general meeting shall be held when one of the following items applies.
① When the chairman deems it necessary.
② When a resolution is made by the board of directors.
③ When there is a request for more than one-fifth of all members of the Diet.
④ When there is a request from the auditor indicating the purpose of the meeting.
(Convocation of the general meeting)
Article 24 The general meeting shall be convened by the chairman.
(2) The chairman shall convene an extraordinary general meeting within 20 days from the date when a resolution pursuant to paragraph (2), item (ii) of the preceding Article, or a request pursuant to the provisions of items (3) and (4) is made.
(Chairman and Secretary of the General Assembly)
Article 25 The chairman and secretary of the general meeting shall be elected from among the representatives who attended the general meeting.
(Quorum of the general meeting)
Article 26 The general meeting shall be established with a majority of attendance, including a power of attorney.
(Resolution of the general meeting)
Article 27 In addition to what is stipulated in this agreement, the matters to be resolved at the general meeting shall be approved by a majority of the attending representatives, and if the number is the same, the chairman shall decide.
(Written decision of the general meeting, etc.)
Article 28 A representative who cannot attend the general meeting due to unavoidable reasons may make a written decision on the matters notified in advance, or delegate the decision on behalf of another member.
2. With regard to the application of the provisions of Article 26 and the preceding Article in the case of the preceding paragraph, the representative shall be deemed to have attended.
(Member's voice)
Article 29 Members may attend the General Assembly and speak with the permission of the Chair. However, he does not have voting rights or voting rights unless he attends on behalf of a member of the Diet.
(Minutes of the general meeting)
Article 30 Minutes of the proceedings of the general meeting shall be prepared, and the chairman and two or more signers of the minutes appointed at the general meeting shall sign and seal the minutes.
(Materials for the general meeting, etc.)
Article 31 The bill for the general meeting shall be distributed to the representatives. In order to facilitate the question and answer, we shall endeavor to distribute it in advance.
2 Make the minutes of the general meeting known to the members.
Chapter 7 Board of Directors, etc. (Functions of Board of Directors)
Article 32 The board of directors shall vote on the following matters.
(1) Matters to be submitted to the general meeting (2) Matters concerning the execution of matters decided by the general meeting (3) Other matters concerning the execution of meetings that do not require the resolution of the general meeting (convocation of the board of directors, etc.)
Article 33 The board of directors holds a regular meeting once a month.
2 In addition, if the chairman deems it necessary, it may be held at any time.
3 Auditors may attend the board of directors as necessary.
(Chairman of the board)
Article 34 The chairman of the board of directors shall be the chairman.
(Quorum of the board of directors, etc.)
Article 35 The provisions of Articles 26, 27 and 28 shall apply mutatis mutandis to the board of directors. In this case, the term "general meeting" in these provisions shall be read as "board of directors" and the terms "representative" and "member" shall be read as "executives". The minutes will be disclosed to the members.
(District Directors' Association)
Article 36 As a general rule, the district mayor's meeting is held every month to carry out deliberations necessary for promoting district projects and strengthening cooperation.
(Subcommittee)
Article 37 As a general rule, each subcommittee meets every month to deliberate on the promotion of the business of the subcommittee in charge.
The two subcommittees are convened by each department manager and chaired by each department manager.
3. Report the contents of the subcommittee, the contents of each business, and the accounting balance to the board of directors.
(Group leaders' meeting)
Article 38 The group leaders' meeting is sponsored and held by the district director to measure the work of the group leaders and the entrance to each department.
Chapter 8 Assets and Accounting (Asset Composition)
Article 39 The assets of the Society shall consist of the items listed in the following items.
(1) Assets listed separately in the property list (2) Membership fees (3) Income from activities (4) Fruits generated from assets (5) Other income (management of assets)
Article 40 The assets of the Society shall be managed by the Chairman, and the method shall be determined by a resolution of the Board of Directors.
(Disposal of assets)
Article 41 When disposing of the assets of the Society listed in Article 39, Item 1 separately specified at the General Assembly or providing them as collateral, a vote of two-thirds or more is required at the General Assembly.
(Payment of expenses)
Article 42 The expenses of the Society shall be paid by assets such as membership fees, donations, subsidies, and other income.
(Accounting)
Article 43 The accounts of the Society shall be the general account and the special account .
2 The general account and special account shall be approved at the annual general meeting.
3 The diversion of the special account will be deliberated and decided by the board of directors.
4 Donations and membership fees of the Japanese Red Cross Society , Red Feather, Council of Social Welfare, etc. will be reported to the representatives at the general meeting, including the number of households by district.
(fiscal year)
Article 44 The fiscal year of the Society shall be from April 1st to March 31st of the following year.
Chapter 9 Changes and Dissolution of Terms (Changes to Terms)
Article 45 This convention, give two or more of the voting-thirds of the attendees at the general meeting, and give three or more of the consent of the quarter of the total membership, further Yamato City be changed without the approval of the length Can not.
(Dissolution)
Article 46 The Society will be dissolved pursuant to the provisions of Article 260-20 of the Local Autonomy Law.
(2) In the case of dissolution based on the resolution of the general meeting, the resolution of two-thirds or more of the attendees must be obtained at the general meeting and the consent of three-quarters or more of all members must be obtained.
(Disposal of residual property)
Article 47 Residual property held at the time of dissolution of the Society is similar to that of the Society, with the approval of two-thirds or more of the attendees at the general meeting and the consent of three-quarters or more of all members. It shall be donated to an organization with a purpose.
Chapter 10 Awards, Condolences, and Visits (Awards)
Article 48 Members and non-members may make efforts for the Society, and if there is any particular achievement, the Board of Directors may discuss the achievement and present a certificate of merit and a souvenir.
(Congratulations / visit)
Article 49 Condolences and sympathies of members may be carried out.
Chapter 11 Miscellaneous Provisions (Books and Documents)
Article 50 Do you have the rules of the Society, membership list, documents related to approval and registration, minutes of the general meeting and board of directors, books related to income and expenditure, documents showing the status of assets such as property list, and other necessary books and documents? There must be. The storage method will be determined separately.
(Delegation)
Article 51 Necessary matters concerning the enforcement of this agreement shall be separately determined by the board of directors after the resolution of the general meeting.
Supplementary Provision 1 This agreement shall come into effect as from the date of approval. (Authorization date June 16, 2009)
2. The business plan and budget for the first year of establishment of the Society shall be as stipulated by the general meeting of establishment.
3. Regardless of the provisions of Article 44, the fiscal year of the first year of establishment of the Society shall be from the date of approval for establishment to March 31, 2010.